3 Quick Ways to Keep Track of you Wedding Vendors

Forming relationships with those vendors crucial to the success of your wedding plans requires a balance of sharp analytics and old-fashioned people skills. The right software also takes the pain out of the process, so you can focus on what matters most. Managing vendors entails tracking quotes and contracts, measuring performance, engaging in on-going dialogue, and ensuring promised deliverables exceed your standards.


Planning a wedding is a big undertaking, and a disorganized planning process will make it seem even bigger. When you go to wedding shows and meet with vendors, you’ll collect brochures, business cards, quotes and contracts, and you’ll jot down your own notes along the way. The best way to keep all this straight is a big three-ring binder, which allows you to quickly and easily add and sort wedding-related info.

The worksheets help to guide your planning process. A Budget Worksheet, like it states will help in management of the budget as you check & countercheck how the finances are panning out. And when you’re meeting with prospective vendors, you can bring along our Questions to ask worksheet. The Planning Checklist will help you make sure you have all your bases covered during the countdown to the big day.


I will use an example, Wedding Planner by The Knot, which is an apple app.

The Knot Wedding Planner app, it’s your All-In-One Wedding Planner. Discover your wedding style. Find your wedding venue and vendors. Stay organized and on budget. And celebrate stress free with a done-for-you wedding day timeline. Plus, manage everything guests in one place: customize your wedding website, manage your guest list, create and track your registries and more. Its wedding planning on the go made easy and fun from the #1 wedding experts!

* WEDDING CHECKLIST — Follow your personalized timeline and check off your to-dos as you plan with our wedding checklist.

* WEDDING COUNTDOWN — Celebrate your engagement with your personalized countdown.

* STYLE QUIZ –– Take our Style Quiz to define your wedding vision and find the right vendors to bring it to life.

* WEDDING VENUES + VENDORS — build your dream team with over 250,000 wedding vendors and millions of vendor reviews and expert recommendations.

* VENDOR CONVERSATIONS — Track vendor communications the easy way—all in one place. Get notified instantly when a vendor responds!

* WEDDING WEBSITES — Choose from hundreds of customizable designs with quick-click RSVP, day-of details, all-in-one registry and more. Give your guests a go-to spot for all the information they need.

* GUEST LIST MANAGER — manages your guest lists; accept RSVPs, track meal choices and gifts.

* ALL-IN-ONE REGISTRY –– Create and manage your retailer registries, cash and experience funds or charity registries with one organized list.

* WEDDING BUDGETER — Get customized recommendations for what to spend on your venue, dress, flowers, and every other detail based on your budget.

* WEDDING DAY TIMELINE –– As you plan, we’ll automatically create your personalized day-of schedule so everyone knows where to be and when.


AislePlanner is an example of such a website online.

Aisle Planner started with the idea that there was a better way to plan weddings – that wedding professionals could have all of the wedding planning and business management tools they need, all in one reliable place. With everything from lead capture to day-of timelines, Aisle Planner has what industry professionals need to book clients quickly and manage the million and one details that come with the job. The Aisle Planner community is made up of wedding professionals from around the world who found us because (just like us) they knew there was a better way to plan weddings. And, that community has grown alongside us because, not only do we listen to what they have to say and continue to give them what they need, but we feature wedding advice and inspiration from them – making it easy for couples to be inspired by the industry’s most creative vendors. Aisle Planner’s community also includes the couples that want to use the very best tools to plan their wedding, find wedding advice and inspiration, and find the perfect vendors for their wedding – from their wedding planner to their venue or florist.


These and others are just a few examples or ways to keep track of your Wedding Vendors for the Big Day! If you’ve still got questions or just want to talk more about Wedding Day with us here at Exquisite Sounds Ent, feel free to reach us on Social, Email or just give us a call and let’s see how we can help!